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Housing

Housing
Welcome to City of Hope's Irell & Manella Graduate School of Biological Sciences student housing site. The goal of student housing is to provide you with a comfortable living arrangement and a supportive academic environment.

Living in student housing connects you to our vibrant campus and all of its resources. Each house or apartment has unique qualities based on its architecture, size and location, and your living experience is ultimately shaped by the residents who live there. Each residence’s personality changes every year based on the residents’ contributions to their community.
 
Currently there are four housing options from which to choose: the Asti Street houses, apartments on Duarte Road, a house on Cinco Robles Drive, and a one bedroom cottage. To view floor plans and images of the properties, select from the individual tabs above.

If you have any questions about student housing, please do not hesitate to email us at gradschool@coh.org or contact me at 626-256-HOPE, ext. 67349. We look forward to helping you find the perfect housing arrangement.

And on behalf of the entire City of Hope family, let me be the first to welcome you home.

Nancy Gengo
Property Manager
Corporate Real Estate & Student Housing
City of Hope

Housing Options

Click the links below to view floor plans and photos of the various locations. 
 
The four housing options are:
 
  • Duarte apartments
  • One bedroom cottage
  • Asti houses
  • Cinco Robles houses
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 
 
 
 
 
 
 
 

Duarte Apartments

Duarte Apartments Floor Plan
Pictures of Duarte Apartments
 
    
    
 

One Bedroom Cottage

  Duarte One Bedroom Cottage Floor Plan
 
Pictures of the Duarte One Bedroom Cottage
 
 
 
 
   
           
 

Asti Street Houses

 
1337 Asti Street Floor Plan
 
   
1342 Asti Street House Floor Plan
 
 
   
 
   
 
Pictures of Asti Street Houses
 
 
 
 
 
 
 
 
 

Cinco Robles Houses

1848 Cinco Robles Floor Plan
 
    
1946 Cinco Robles Floor Plan
 
     
 
 
Pictures of Cinco Robles Houses
 
  
  
  
 
 
 
 
 
 
 
 
 
 
 

Costs for Housing

Rates are effective August 18, 2014 - July 31, 2015.
 
  • Residents supply their own pillows, bed linens, towels and kitchen utensils.
 
  • Rent includes gas, electricity, water, trash, basic cable and Internet connection.
 
  • Housing term is Aug. 18, 2014, to July 31, 2015.

Services and Operations

Emergencies
 
In an emergency, please call City of Hope Security by dialing ext. 62006 from any campus phone. If at home or travelling between the graduate school campus and home, please dial 626-256-4673, ext. 62006.
 
Maintenance and Repairs
 
Report repair requests and pest control issues without delay to: Nancy Gengo in Corporate Real Estate, by e-mail at ngengo@coh.org.
 
For a maintenance emergency after hours & weekends, call Engineering, ext. 32245, or page 626-423-5503.
 
Residents should not attempt to handle repairs themselves. By reporting a maintenance problem, residents are authorizing entry to the property by the appropriate maintenance or service representative. Residents will be charged for repairs due to abuse, misuse, or negligence.
 
Corporate Real Estate, Engineering or Security Personnel may enter properties during business hours for maintenance, repairs or safety inspections with advance notice of at least 24 hours whenever possible. Corporate Real Estate reserves the right to enter the accommodations without notice for the purposes of emergency service or if there is reason to believe that any term or condition of this agreement is being violated. When entering accommodations, Corporate Real Estate may be accompanied by an outside party, such as a fire inspector.
 
Corporate Real Estate agrees to repair all defects in the residence that arise from ordinary wear and tear. Corporate Real Estate shall repair all other defects and the cost of repair will be charged to the resident as additional rent. Without limitation, all defects caused by the acts or omissions of the resident, or the residents guests or invitees, will be charged to the resident, including the cost of repair to, or clearing of, waste pipes and drains, repair to water pipes, plumbing fixtures, or water damage caused by negligent or improper usage or the introduction of articles or materials into the system for which the system was not intended, and including the cost of repair or replacement of damaged or missing furniture, fixtures, appliances or equipment. Upon the expiration or termination of any contract, the resident shall return the residence to Corporate Real Estate in the same condition as received less reasonable wear and tear.
 
Mail
 
Due to liability issues, improperly labeled mail sent or forwarded to the City of Hope mailroom will be returned to sender. Mail is delivered through the United States Postal Service to your mailbox outside your home. For prompt delivery, make sure you use the following format:

Student Name
Street Address
Duarte, CA 91010-3000

 

 

Room Assignments

Eligibility for Housing
 
All students enrolled at the Irell & Manella Graduate School of Biological Sciences of City of Hope are eligible for on-campus housing. Unmarried students are not permitted to occupy the same room as other students. Male and female graduate students can be assigned to the same house, if all parties agree. Families with children cannot be accommodated. If space is available, postdocs may be eligible for housing at the discretion of the Manager of Student Housing.
 
If a graduate student resident elects to occupy his/her room with another adult for more than one week, the graduate student must register that person with Corporate Real Estate.

Assignments
 
Students may express their interest in student housing to Corporate Real Estate by phone, email or fax. Students will be asked to fill out an ‘Application for Occupancy’ Agreement, which is available on our website or in the Office of Graduate Education.
 
Completed applications received by May 1st will be processed together; applications received after May 1st will be processed and assigned on a space-available basis. The agreement period begins on the Move-in Date and ends at noon on the Move-out Date, as designated by the lease agreement. These dates will be established and set forth by Corporate Real Estate and the Graduate School Oversight Committee.
 
All students who have completed the form will be assigned housing in order of priority based on their year of study. Incoming first year students will be given the highest priority. First year students will be given priority over second year students who will be given priority over third year students, etc. A lottery system will be implemented to determine who gets to choose first within each class of students. The student will be notified by June 1st and asked to choose where he/she wants to live, sign a contract, and provide key and security deposits. The key deposit is $25 and the security deposit is $200, which are both due on the move in date. The deposit will be returned after the unit has been completely vacated minus any amount necessary to pay for: (a) cleaning, (b) key replacement, (c) damages above ordinary wear and tear, (d) outstanding utility bills. The student must confirm or cancel his/her assignment via e-mail (ngengo@coh.org) by June 15th.
 
The one-bedroom house is reserved for married couples or for a student with special needs.

Bedroom Furnishings
 
Each room is supplied with a bed, desk, desk drawers, chair, and nightstand. Additional room furnishings may be supplied depending on the type of room you are renting. Residents are free to rearrange furniture and add their own small furnishings so long as they are not wall-mounted. However, furniture should not obstruct smoke detectors, vents, or exits. Window coverings and screens may not be removed nor may residents alter windows with window film or tinting of any kind. You may not paint the rooms.

Common Area Furnishings
 
In addition to bedrooms, each apartment or house contains a living room, dining area and kitchen. The living area is furnished with a couch, chair, coffee table, and television. The dining area contains a table and chairs. The kitchen is supplied with dishes, utensils, pots, and other kitchen supplies. Each of the houses contains a washer/dryer and the apartments share a washer/dryer. Additional appliances and furnishings may be supplied depending on the unit you are renting.
 
Due to limited storage space, you may not bring your own beds or large furniture to substitute for City of Hope furniture.
 
Residents will be charged for any furniture that is missing at the end of the occupancy period.

Forms and Rent Calendar

As a student of City of Hope's Irell & Manella Graduate School of Biological Sciences, you may find these housing forms helpful:

 

 
 

Housing Policies and Procedures

Move-In Information
The official move-in period for the graduate school year is Aug. 18, 2014. The housing lease is an eleven-month term starting the day you move in and extending through July 31, 2015. During the first two weeks of August, the units will be inspected and cleaned for the next group of residents.
 
Here is an abbreviated check list:
  • Confirm move in date and time with Corporate Real Estate.
  • Inspect your unit for obvious missing or damage furnishings or appliances.
  • Complete the City of Hope Housing Conditions Form.
 
You may bring with you:
  • Pillows, blankets/comforter, mattress cover (mattresses are fire-resistant, plastic-surfaced), egg crate, bath towels and bed sheets
  • Hangers
  • Soap (laundry and bath), soap dish
  • Laundry bag/basket/hamper, wastebasket, throw rugs
  • Computer
  • Power strip with surge protector
  • Mirror
  • Additional lights/desk lamps (Halogen lamps are not permitted.)
  • Light bulbs (compact fluorescent light, or CFL, bubs (CFLs)
  • Flashlight
  • Broom or small hand-held vacuum
  • Food storage containers made of glass, plastic, rubber or tin with lids
  • Towels
  • Toilet paper
Move-out Information
It is important to follow proper move-out procedure so that you do not incur additional rent charges and other unanticipated fines. The official move-out date for the 2013-2014 school year is July 31, 2015.
 
Here is an abbreviated checklist:
  • On your last day, turn in your keys to Corporate Real Estate. Keeping your key means you are still occupying the room. If the student has lost his/her key, the student will forfeit the $25 key deposit.
  • Forward your mail. Make sure to forward your mail to your new address. When residents vacate the premises, they must notify the United States Postal Service at http://www.usps.com.
  • Clean your space and remove all belongings and trash.
  • Turn off all lights, heaters, and air conditioners.
  • Vacate your room by 12:00 p.m. on the last day of your lease agreement. The School is not responsible for any items left in the room past the move-out date. Items not removed on time will be removed at your expense.
  • Prior to vacating, Facilities and Corporate Real Estate will inspect your unit for repair needs, damage, and furniture. If there is damage to your bedroom or its furnishings, the cost will be deducted from your security deposit and, if necessary, you will be sent a bill to cover the remaining repair costs. If there is damage to a common area, its furnishings or an appliance, all students in the residence will be liable for the damage.
 
Irell & Manella Graduate School of Biological Sciences
The City of Hope Irell & Manella Graduate School of Biological Sciences prepares students to become outstanding research scientists in chemical, molecular and cellular biology.
 

City of Hope and Beckman Research Institute of City of Hope offer a unique and challenging research and learning environment for graduate education. Find out more about our program.
From New Haven to Nanjing, our students come from diverse backgrounds, with the United States, Canada, Argentina, India, Iran, Korea, China, Russia and Taiwan all represented in our student population. This diversity brings to our campus a wealth of experience, enthusiasm, and creative potential.
The housing handbook outlines everything from communication to mail service
Situated just northeast of Los Angeles, City of Hope combines the best science and the most innovative and highly compassionate patient care. Stretched across more than 100 acres in the City of Duarte, lushly landscaped gardens surround state-of-the-art facilities.
The Helix Blog gives voice to City of Hope graduate students and their research.
 
 
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